Borough Council Meeting Minutes
January 14, 2013
Vice President Jacob Schindel called the meeting to order
at 7:00 PM with the following Councilors present: Mr.
John Butterfield, Mrs. Susan Naugle, Mrs. Claire Lewis,
Mr. Graham Weaver, Ms. Rebecca Brown, and Mr. Charles
Teague. President Michael Birkner participated in the
meeting via telecommunications/Skype. Mr. Kyle Leinbach
was absent. Staff present included Mayor William Troxell,
Manager Florence Ford, Borough Secretary Sara Stull,
Solicitor Harold Eastman, Chief Joseph Dougherty, Planning
Director Scott Dellett and Public Works Director Dan
Others present included: Steve Toddes,
Cumberland Township Supervisor; Darlene Brown PICPI-ACHA
and Kathy Gilbert, Gettysburg Day Spa.
Representing the press were Jess Haines of
the Gettysburg Times, and Amy
Stansbury representing the Evening Sun.
Mr. Butterfield requested the inclusion of Section
703(a)(1) to the executive session for the purpose of
discussing Borough employees.
Moved Mr. Butterfield,
seconded Mr. Weaver to add Section 703(a)(1) to the
executive session for the purpose of discussing Borough
employees. Motion carried unanimously.
Vice President Schindel
announced that the Gettysburg Borough Council conducted an
executive session immediately following the adjournment of
its regular meeting held on December 10, 2012 consistent
with Section 708(a)(1) of the Sunshine Act. The Borough
Council will conduct an executive session immediately
prior to the adjournment of this meeting consistent with
Sections 703(a)(1) and 708(a)(3) of the Sunshine Act for
the purposes of discussing Borough employees and receiving
information and considering the possible purchase, sale or
lease of real property of the Borough of Gettysburg.
Moved Mrs. Naugle, seconded Mrs. Brown to
approve the agenda as presented. Motion carried
Mr. Butterfield, seconded Mrs. Lewis to approve the
minutes of December 10, 2012 after amending page 7 to add
Council approval to proceed with Bike Week handout as
presented by Mr. Teague. Motion carried unanimously.
was no public Comment.
announced the Adams County Boroughs Association meeting is
scheduled for Monday, January 21, 2013 at 6:15. If anyone
is interested in attending should contact Sara Stull.
Mr. Schindel announced the
Finance Committee was rescheduled to January 17th
at 3:00 pm due to the January 21st holiday.
Mrs. Lewis, seconded Mr. Butterfield to approve all bills
and payrolls for the month as presented. Motion
Moved Mrs. Lewis,
seconded Mr. Butterfield to authorize COLA increase for
retired police pensioner Dennis Wright to be paid from the
Police Pension fund effective December 1, 2012. Motion
Ms. Brown asked for an
explanation of the invoice payable to the Commonwealth of
PA for $17,521.78. She expressed concern that this amount
is being paid out of the general fund. Manager Ford
answered it was for a PIB loan for the Steinwehr Avenue
Phase I project that was to be paid from the liquid fuels
account. Unfortunately it wasn’t completed properly and
must be paid from the general fund. Ms. Brown asked if
this is a monthly bill. Manager Ford responded it is paid
annually. She said she continues to work with
representatives to see if we can get any relief from this
Mr. Teague asked for an
explanation regarding the $261,000.00 deficit projected in
the Strategic Planning document presented by The Civic
Research Alliance as shown on page 3 of the Treasurer’s
report. He noted his copy of the report shows
$170,000.00. Manager Ford said her understanding is that
they projected it at $261,000.00 and we are presently at
$326,000.00 level. Part of this should be repaid through
tax money found, noting $48,000.00 of un-cashed checks
were discovered with CENTAX. She expects this number to
continue to shrink as CENTAX discrepancies are
discovered. Manager Ford will follow up and report back
Teague said he would have been more alarmed had this been
in the report would have effected the budget
Mrs. Naugle suggests the
Finance Committee take a detailed review of this so that
corrections could be made throughout the year instead of
waiting till the end of the year. She asked that Council
get a full report about the findings. Mrs. Naugle said
it’s important that adjustments are made as needed instead
of waiting. Manager Ford responded some of the issues are
due to CENTAX and the York Adams Tax Bureau problems. She
noted she is aware that $48,000 has been located from
checks not cashed. Manager Ford will follow up to see if
more funds have been accounted for. She said she will
have a report provided quarterly on the expenditures and
revenues for Council review. Manager Ford also said some
of the expenditures were out of control and there were
unanticipated expenses. She will provide an accounting of
this and said she could provide this on a quarterly basis
to keep it in check.
Teague noted he asked the Manager about annual
expenditures that were distributed in January.
Manager Ford explained these expenditures were for
donations and normally is paid within the first quarter
when tax money begins to flow in.
Moved Mr. Butterfield,
seconded Mrs. Brown to adopt a resolution to disconnect
and remove one Metropolitan Edison street light on wood
pole 14680-18036 on Lefever Street. Motion carried
Mr. Butterfield gave a
brief update regarding funding for the 150th
Anniversary events. He noted that the Borough didn’t
budget anything for this. A meeting was held recently
where they discussed the possibility of state funding.
State representatives are not positive at this point if
funding will be available. Mr. Butterfield pointed out
several categories for the Borough such as parking,
garbage, police overtime, etc. with an estimate of
$254,236 to fund these items. Manager Ford and Mr.
Butterfield will meet in the morning to discuss further.
He will keep Council informed as information becomes
Mr. Teague noted the CVB
magazine has the incorrect date listed for the Remembrance
Day Parade. Jess Haines said a press release went out on
Thursday with the corrected date.
Mrs. Naugle, seconded Mrs. Brown to enact an ordinance for
the purpose of effecting a zoning text amendment and
revision of Section 1301.2 of the Gettysburg Borough
Zoning Ordinance as codified at Section 27-1301.2 of the
Code of Ordinances of the Borough of Gettysburg relative
to the Borough’s general parking provisions regulating
minimum parking space dimensions. Motion carried
Naugle, seconded Mrs. Brown to approve and authorize the
issuance of a Certificate of Appropriateness for Item A
(339 Carlisle Street) as set forth in the minutes of the
December 19, 2012 meeting of the Historic Architectural
Review Board (HARB) consistent with the findings and
recommendations of HARB as set forth therein. Motion
Naugle, seconded Mrs. Lewis to authorize the Borough to
prepare an application to the Pennsylvania Department of
Conservation and Natural Resources for a C2P2 grant to
fund design and engineering for the western side of the
Gettysburg Inner Loop. Motion carried unanimously.
Naugle, seconded Mr. Weaver to authorize the Borough
manager to send a letter to the Chair of the Adams County
Transportation Planning Organization (ACTPO) requesting
written confirmation from ACTPO that funding will be
available to complete construction of the western side of
the Gettysburg Inner Loop. Motion carried unanimously.
Mrs. Naugle reported the
Recreation Board meeting is scheduled for January 16th
at 4:00 pm. Mr. Teague pointed out in the Rec Board
minutes that they request a meeting with Borough Council
to discuss issues. They want clarification about the
Board’s role. Mrs. Naugle explained the Board feels that
they should be able to make budget decisions for the Rec
Park, noting they didn’t have sufficient information and
declined acting on the 2013 budget. She also said that it
has been difficult without a full time staff person at the
Rec Park to provide help.
Mrs. Naugle gave a
brief report regarding a joint public hearing with the
Borough and Cumberland Township to create a Recreation
Authority. She said the Authority would consist of
three members from each and the seventh from the
Gettysburg School District if they except. Mrs. Naugle
said the Board would take over the maintenance and
management of the Rec Park and the Borough would still own
Mrs. Lewis asked if the
Recreation Authority would report to Borough Council.
Mrs. Naugle responded it would run similar to GMA. They
would set their own rates and would hire a Recreation
Director to manage the activities and programs.
Mrs. Naugle, seconded Mr. Weaver to proceed with the
scheduling of a joint public hearing with Cumberland
Township to receive public comment relative to the intent
of the Borough of Gettysburg and Cumberland Township to
create a joint Recreation Authority under the Municipality
Authorities Act. Motion carried unanimously.
Mrs. Naugle, seconded Mr. Weaver to authorize the Borough
Solicitor to prepare an ordinance signifying the intent of
the Borough of Gettysburg to file Articles of
Incorporation for the creation of a joint Recreation
Authority with Cumberland Township under the Municipality
Authorities Act. Motion carried unanimously.
Naugle reported the Rec Park Master Site Plan should be
released to Council in the near future.
Naugle reported she toured the Gettysburg Municipal
Authority facilities with Mark Guise.
Mrs. Lewis announced the
College Community Committee meeting is scheduled for
Wednesday, January 30th at 5:00 pm.
Weaver reported he and Mr. Butterfield attended the
“swearing in” ceremony for Representative Scott Perry.
He invited him to attend a Council meeting to introduce
and meet the members of Council. Mr. Weaver said
Representative Perry will need to reintroduce the Train
Teague asked if Main Street will provide a report on the
retreat that was held recently. Mr. Graham said he
will follow up to see if it is available and forward it to
Moved Mrs. Brown,
seconded Mrs. Lewis to accept the letter of resignation
received on January 7, 2013 from Stephanie McIlwee,
Gettysburg Area Park and Recreation Board effective
immediately. Motion carried unanimously.
Mr. Teague, seconded Mrs. Brown to enact an ordinance
amending and updating Chapter 13, Part 4 of the Code of
Ordinances of the Borough of Gettysburg regulating
transient retail business within the Borough of
Gettysburg. Motion carried unanimously.
Mrs. Brown, seconded Mrs. Lewis to release the financial
security of $5,934.50 for 227 North Washington Street,
consistent with the certification letter received by the
Borough Engineer. Motion carried unanimously.
Moved Mr. Weaver,
seconded Mr. Teague to support ACTPO’s recommendation to
create an Adams County Metropolitan Planning Organization
and take the further actions towards joint planning
efforts between Adams and York Counties. Motion carried
Ford reported she accepted the offer to serve on the PA
Municipal League Legislative Board.
Mr. Butterfield, seconded Mrs. Lewis to accept the J. P.
Harris Tax Exoneration report for tax years 2009, 2010 and
2011 as presented. Motion carried unanimously.
Darlene Brown reported PA
Downtown will focus on renovation plans for Breckenridge
Street providing safe streets. She said a strategic
planning meeting is scheduled for January 30th
and that Adams and York County Commissioners will be
Steve Toddes and Brian
Devost thanked Council for their vision regarding the
Recreation Park. They thanked Susan Naugle for all her
hard work with the Rec Board.
meeting was adjourned at 8:35 pm for an executive session.
Weaver moved seconded, Mr. Butterfield to authorize the
Borough Manager to procure proposals from qualified real
estate appraisers in order to conduct an appraisal of the
Borough’s Railroad Station property at 35 Carlisle Street.
The vote passed 7-0 with Mr. Teague abstaining.
With no further
business to come before council, moved Mr. Butterfield,
seconded Mrs. Naugle to adjourn the meeting at 9:00 pm.